Welcome to One step towards HRD World
Why Choose KLP Corporate Services ?
- 20+ Years of HR & Labour Law Expertise.
- End-to-End HR Outsourcing Solutions.
- Customized HR Processes for Every Industry .
- Strong Statutory Compliance Support (EPF, ESIC, PT, LWF & Labour Laws) .
- Cost-Effective HR Solutions for Startups, SMEs & Large Enterprises.
- Confidential, Professional & Timely Service Delivery.
- Dedicated HR Experts and Ongoing Advisory Support.
HR Policy Development & Employee Handbook
KLP Offers end-to-end Human Resource Management solutions that help organizations build a compliant, efficient, and employee-focused workplace.
Our HR services are designed for Start-ups, MSMEs, Manufacturing Industries, IT Companies, Educational Institutions, Healthcare, Retail, Hospitality, Construction, and Service Organizations.
HR Documentation & Employee Lifecycle Management
KLP provides comprehensive HR Documentation and Employee Lifecycle Management services to ensure every stage of an employee's journey—from recruitment documentation to separation—is managed professionally, consistently and in compliance with applicable labour laws and organizational policies.
Payroll Processing & Salary Administration
KLP provides accurate, confidential, and fully compliant payroll processing services for organizations of all sizes. Our payroll solutions ensure employees are paid correctly and on time while meeting all statutory obligations under applicable labour laws and tax regulations.
What is Statutory Compliance in HR?
What is Statutory Compliance in HR?
A pre-defined legal framework according to which an organization has to function is called statutory compliance. Statutory compliance in an organization is mandatory as it ensures fair treatment of employees, In adherence to the various central and state labour laws.
It also helps maintain clarity of rules and regulations to fall back on, saving the organization from legal actions and penalties, and creating a safe and trustworthy work environment. To manage the demanding regulatory environment, companies must be well-versed and take notice of all rules and regulations of labour laws.
To ensure timely and efficient statutory compliance in your organization, the following aspects must be in place:
- Unrestricted access to local and regional expertise
- Expert support during all audits and inspections
- Following ethical practices
- Knowledge of timelines for adherence to the many laws and regulations
- Updated documents and data in a centralized location, and which are readily available.
As you can imagine, this takes a lot of effort and investment in terms of money from the employer and manpower from the workers. Not every organization can afford to or even want to spend so many resources for statutory compliance. Nonetheless, it is vital for a business to be compliant to all the laws of the land.
What are the Benefits of Outsourcing HR Compliance Services?
Our clients benefit from outsourcing HR statutory compliance management in many ways.
- Sound corporate governance
- An increase in focus on strategic business areas
- A reduction in the labour overheads
- Timely compliance and adherence to all laws
- Avoidance of all litigation and associated costs
- Complete and accurate maintenance of all records
HR Solutions for Small Businesses
Ensuring Legal Excellence, Every Step of the Way
The landscape of labour laws is constantly evolving, and it takes special agility to keep abreast of all the latest developments and ensure statutory and HR compliance. At Klp, we offer HR compliance services for companies to stay up to date with the legal framework.
It is imperative to ensure compliance with all legal and statutory norms for businesses, to operate successfully in India. This often involves significant investment of company resources, time, and continuous monitoring to be in the know of all the changes that are happening, in order to be compliant and avoid penalties.
With the government regularly changing the laws pertaining to employees and employment, it becomes a challenge for small and mid-sized companies to ensure compliance with the legal framework. What these organizations need is reliable HR compliance services from a company that is experienced in the industry
Our Scope of Work
KLP Consulting provides statutory compliance services in HR across India, taking into considering the labour laws that are applicable to your factory or establishment as per the laws of the state government.
- Compliance services in HR | Audit of labour law compliance
- License application/amendment/renewal | Maintenance of statutory registers, records, notices and returns. | Liaison with Factories, Labour, ESI & PF Authorities
- Remittance of statutory payments | Continuous monitoring of contractor compliances | Nominations under different legislations
- Exemptions under labour legislations | Benefits under labour legislations
- Accident coordination activities | Workmen Compensation Policy
When a client engages with us, we conduct a one-time audit before the assignment to assess the status of statutory compliance within the organizations, according to the Central and the State Acts. Then we work towards preparing a detailed audit report which we submit to the client.
This audit will reveal all the strong and weak areas in terms of compliance and lay out a clear plan on how to move forward with statutory and HR compliance in the organization. Based on the audit findings and consultation with the client.
We then proceed with other activities to make sure that the business is hundred percent compliant with all statutes and labour laws.
No matter what the size of your organization is - small, medium, or large - KLP Consulting provides for the growing challenge of complying with the rapidly evolving and highly complex requirements of statutory compliance.
Maximize Your Business Potential with HRD Services
hrd Strategy
1. HR Policy Development
We develop and implement customized HR policies aligned with company objectives and applicable labour laws.
Scope :
- HR Policy Manual | Employee Handbook | Leave Policy
- Attendance Policy | Work From Home Policy | Hybrid Working Policy | Dress Code Policy | Code of Conduct | Anti-Harassment Policy | POSH Policy | Data Privacy & Confidentiality Policy | IT Usage Policy | Travel & Expense Policy | Disciplinary Policy | Grievance Redressal Policy | Separation Policy
2. HR Documentation
Preparation and maintenance of complete employee documentation.
Documents Covered :
- Offer Letter | Appointment Letter | Employment Agreement
- NDA (Non-Disclosure Agreement) | Confidentiality Agreement
- Joining Forms | Employee Information Form | Background Verification Forms | Probation Letter | Confirmation Letter | Promotion Letter
- Salary Revision Letter | Transfer Letter | Warning Letter | Appreciation Letter
- Experience Letter | Relieving Letter | Exit Documents | Full & Final Settlement Documents
3. Employee Lifecycle Management
Managing employees from joining to exit.
Services
- Employee Onboarding | Induction Program | Employee Personal File | Employee Database | HRMS Record Management | Probation Tracking | Confirmation Process | Promotions | Transfers | Resignations | Exit Interviews | Full & Final Settlement | Offboarding
4. Payroll Management
Complete payroll processing with statutory compliance.
Services
- Monthly Payroll Processing | Salary Computation | Payslip Generation | Salary Register | Bank Transfer Statement | Attendance Integration | Overtime Calculation | Incentive Processing | Bonus Processing | Arrears | Reimbursements | Leave Encashment | Final Settlement Payroll | Payroll MIS Reports
5. Attendance & Leave Management
Efficient attendance and leave administration.
Coverage
- Attendance Monitoring | Biometric Integration | Shift Planning
- Weekly Off Management | Holiday Calendar | Leave Policy | Leave Balance
- Leave Approval Process | Comp-Off Management | Late Coming Reports
- Absentee Reports | Overtime Reports
6. Performance Management System (PMS)
Performance management framework for employee growth.
Includes
- KPI Development | KRA Development | Goal Setting | Performance Review
- Mid-Year Review | Annual Appraisal | Promotion Recommendations
- Increment Matrix | Performance Improvement Plan (PIP)
7. HR Compliance
Ensuring adherence to labour laws and statutory requirements.
Coverage
- Employee Documentation Audit | Labour Law Compliance | Shops & Establishments Compliance | Factory Compliance Support | Contract Labour Compliance Support | Minimum Wage Compliance | Working Hours Compliance | Leave Compliance | Standing Orders Guidance | Statutory Registers
- Labour Inspection Support
8. Statutory Compliance Support
Complete statutory support for employers.
Services
- EPF Administration | ESIC Administration | Professional Tax (PT)
- Labour Welfare Fund (LWF) | TDS Payroll Support | Employee Registration
- Monthly Returns | Annual Returns | Compliance Calendar
- Government Notices Assistance
9. Recruitment Support (Optional / Separate Commercial Engagement)
Recruitment services are not included in the standard HR services package and are provided only under a separate agreement.
10. Employee Engagement
Creating a positive workplace culture.
Activities
- Birthday Celebrations | Festival Celebrations | Employee Recognition | Reward Programs | Annual Day Support | Sports Activities | Wellness Programs | Team Building Activities | Employee Satisfaction Survey
11. HR Audit
Comprehensive HR system review.
Audit Areas
- HR Documentation | Personnel Files | Payroll Audit | Attendance Audit
- Leave Audit | Compliance Audit | Policy Audit | HR Process Audit
- Statutory Audit Support
12. HR Advisory & Consulting
Professional HR guidance for business leaders.
Services
- HR Strategy | Organization Design | HR Process Improvement
- Workforce Planning | Succession Planning | Compensation Benchmarking
- HR Risk Assessment | Employee Relations | Labour Law Advisory
- HR Best Practices
13. Job Descriptions & Organization Structure
Building a clear organizational framework.
Includes
- Organization Chart | Department Structure | Reporting Matrix
- Job Descriptions (JD) | Roles & Responsibilities | Competency Mapping
- Authority Matrix
14. Training & Development
Supporting employee capability development.
Services
- Training Needs Analysis (TNA) | Induction Programs
- HR Policy Orientation | Soft Skills Training
- Leadership Development | Compliance Awareness
- Performance Coaching | Employee Development Plans
15. HR MIS & Reports
Data-driven HR reporting for management.
Reports
- Headcount Report | Attrition Report Attendance Report | Leave Report
- Payroll Report | Overtime Report | Salary Cost Analysis | HR Dashboard
- Compliance Status Report | Employee Turnover Report
16. Industrial Relations (IR)
Maintaining harmonious employer–employee relations.
Services
- Employee Grievance Handling | Disciplinary Process Guidance
- Domestic Enquiry Coordination | Show Cause & Charge Sheet Drafting
- Warning & Counseling Documentation | Labour Dispute Support
- Union Interaction Support | Conciliation & Labour Department Assistance
17. HR Forms & Templates
Standardized HR documentation.
- Joining Kit | Employee Master Form | Leave Application | Attendance Formats | Exit Clearance Form Asset Handover Form | Appraisal Forms | Warning Letter Templates | HR Checklists | Induction Checklists | Employee File Checklists
HR Documentation & Employee Lifecycle Management
1. Employee Pre-Joining Documentation
Preparation of all documents required before an employee joins the organization.
Services Include:
- Job Requisition Format | Manpower Approval Form | Candidate Information Form
- Interview Assessment Form | Salary Fitment Sheet
- Reference Check Format | Document Verification Checklist
- Offer Approval Form | Offer Letter | Employment Agreement
- Non-Disclosure Agreement (NDA) | Confidentiality Agreement
- Code of Conduct Acceptance | Appointment Letter Drafting
2. Employee Onboarding
A structured onboarding process to ensure smooth integration into the organization.
Services Include:
- Employee Joining Formalities | Joining Report | Employee Information Form
- Personal Data Sheet | Family Information Form
- Emergency Contact Details | Nominee Declaration
- Bank Account Collection | Aadhaar, PAN & Address Verification
- Educational Certificate Verification | Previous Employment Verification
- Passport Size Photograph Collection | Employee ID Creation
- Email ID Request | Biometric Registration
- HRMS Registration | Employee File Creation
- Welcome Kit Preparation | Joining Checklist
- Induction Schedule | Department Handover Coordination
3. Employee Personnel File Management
Maintaining complete employee records throughout employment.
Physical & Digital Records:
- Personal Information | Educational Certificates | Experience Certificates | Identity Proof | Address Proof | Bank Details
- Nomination Forms | Statutory Registration Forms
- Employment Agreements | Salary Revision Letters
- Promotion Letters | Transfer Orders | Training Records | Warning Letters
- Performance Reviews | Leave Records | Attendance Records | Exit Documents
4. Probation Management
Tracking employee performance during the probation period.
Services Include:
- Probation Tracking | Confirmation Due Date Monitoring
- Manager Feedback Collection | Performance Review
- Probation Extension Letter | Confirmation Letter
- Confirmation Checklist
5. Employee Confirmation Process
Ensuring successful transition from probation to confirmed employment.
Activities:
- Performance Evaluation | Department Head Approval
- HR Recommendation | Confirmation Letter
- Salary Revision (if applicable) | HRMS Update
- Personnel File Update
6. Employee Database Management
Maintaining accurate employee information.
Database Includes:
- Employee Master | Personal Details | Department Details | Designation
- Reporting Manager | Salary Details | Bank Details | Statutory Numbers
- Leave Balance | Attendance Records | Promotion History | Transfer History
- Training Records
7. Employee Movement Management
Managing all employment changes.
Services:
- Promotion | Demotion | Department Transfer | Inter-State Transfer
- Location Change | Reporting Manager Change | Salary Revision
- Grade Change | Designation Change
Documents:
- Promotion Letter | Salary Revision Letter | Transfer Letter
- Change in Reporting Letter | Increment Letter
8. Employee Communication
Preparation of HR communications.
Documents:
- Circulars | Internal Announcements | HR Policies | Holiday Notifications
- Leave Notifications | Promotion Announcements
- Birthday Wishes | Anniversary Wishes | Appreciation Letters
- Reward Certificates
9. Performance Documentation
Maintaining employee performance records.
Includes:
- KPI/KRA Forms | Goal Sheets | Self-Appraisal Forms
- Manager Appraisal Forms | Performance Review Records
- Promotion Recommendations | Performance Improvement Plan (PIP)
- Training Recommendations
10. Employee Discipline Documentation
Maintaining disciplinary records professionally.
Documents:
- Counseling Record | Verbal Warning Record
- Written Warning Letter | Show Cause Notice
- Charge Sheet | Domestic Enquiry Documents
- Suspension Letter | Explanation Letter
- Final Warning Letter
11. Leave & Attendance Documentation
Managing attendance-related records.
Includes:
- Attendance Register | Leave Register | Leave Application
- Leave Approval | Comp-Off Register | Overtime Register
- Shift Allocation | Weekly Off Register | Holiday List
12. Statutory Employee Documentation
Ensuring compliance with statutory requirements.
Documents:
- EPF Registration Forms | ESIC Registration
- Professional Tax Details | Labour Welfare Fund Records
- Nomination Forms | Gratuity Nomination
- Employee Insurance Records | Statutory Registers
13. Employee Exit Management
Managing employee separation professionally and compliantly.
Activities:
- Resignation Acceptance | Exit Checklist
- Knowledge Transfer Plan | Asset Recovery
- Clearance Process | Exit Interview | Full & Final Settlement
- Experience Letter | Relieving Letter | Service Certificate | Payroll Closure
- HRMS Deactivation | Personnel File Closure
14. Full & Final Settlement (F&F)
Preparation and verification of all separation-related payments.
Includes:
- Salary Payable | Notice Period Recovery/Payment
- Leave Encashment | Bonus/Incentives (if applicable)
- Expense Reimbursements | Loan Recovery
- Asset Recovery Adjustments | Gratuity (where applicable)
- Statutory Deductions | Final Settlement Statement
15. HR Compliance Documentation
Maintaining legally compliant HR records.
Documentation Includes:
- Employee Master Register | Appointment Register | Attendance Register | Leave Register | Wage & Salary Register | Overtime Register | Holiday Register | Statutory Registers | Labour Inspection Documents | HR Audit Documentation
- Employee Consent Forms
Marketing Strategy
Our experienced marketing team can help you develop a comprehensive marketing strategy that will help you reach your target audience and achieve your business goals.
Payroll Processing & Salary Administration
KLP Corporate Services provides accurate, confidential, and fully compliant payroll processing services for organizations of all sizes. Our payroll solutions ensure employees are paid correctly and on time while meeting all statutory obligations under applicable labour laws and tax regulations.
Human Resources
1. Payroll Setup & Employee Master Creation
Establishing a structured payroll system for new or existing organizations.
Services Include :
- Employee Master Database Creation | Salary Structure Design
- Cost to Company (CTC) Structure | Earnings & Deduction Configuration
- Payroll Calendar Preparation | Pay Grade & Salary Band Setup
- Department & Cost Centre Mapping | Employee Code Generation
- Bank Master Creation | Payroll Policy Documentation
- Leave & Attendance Rules Configuration
2. Monthly Payroll Processing
End-to-end payroll execution for every pay cycle.
Activities:
- Collection of Monthly Attendance | Leave & Loss of Pay (LOP) Calculation
- Overtime (OT) Calculation | Shift Allowance Processing
- Incentive & Commission Processing | Bonus & Ex-Gratia Processing
- Reimbursements | Arrear Salary Processing
- New Joiner Salary Calculation | Resigned Employee Salary Processing
- Salary Hold & Release Management | Final Payroll Verification
- Payroll Approval Support
3. Salary Administration
Managing employee compensation accurately throughout the employment lifecycle.
Services Include:
- Monthly Salary Calculation | Gross Salary Computation
- Net Salary Calculation | Salary Revisions
- Annual Increments | Promotions & Grade Changes
- Variable Pay Administration | Allowance Management
- Salary Advances | Recovery of Loans & Advances
- Incentive Administration
4. Payroll Components Management
Administration of salary components based on company policy.
Earnings:
- Basic Salary | Dearness Allowance (DA) | House Rent Allowance (HRA)
- Conveyance Allowance | Medical Allowance | Special Allowance
- Education Allowance | Uniform Allowance | Food Allowance
- Telephone/Internet Allowance | Shift Allowance | Attendance Incentive
- Performance Incentive | Sales Incentive | Bonus | Ex-Gratia | Leave Encashment | Overtime Wages
Deductions:
- EPF | ESIC | Professional Tax (PT) | Income Tax (TDS)
- Labour Welfare Fund (LWF) | Salary Advance Recovery
- Loan Recovery | Notice Period Recovery | Canteen Recovery
- Transport Recovery | Insurance Premium Recovery | Other Authorized Deductions
5. Attendance Integration
Integrating attendance with payroll for accurate salary processing.
Includes
- Biometric Attendance Import | Manual Attendance Verification
- Shift Attendance | Weekly Off Management
- Holiday Management | Leave Adjustment
- Comp-Off Processing | Late Coming Calculation
- Early Departure Calculation | Overtime Verification
- Absenteeism Reports
6. Leave Salary Administration
Managing paid leave and leave-related salary calculations.
Services:
- Earned Leave (EL) | Casual Leave (CL) | Sick Leave (SL) | Maternity Leave
- Paternity Leave | Compensatory Off | Leave Without Pay (LWP) | Leave Encashment | Leave Balance Reports
7. Statutory Payroll Compliance
Ensuring payroll complies with all applicable statutory requirements.
Compliance Support:
- EPF Contribution Calculation | ESIC Contribution Calculation
- Professional Tax Calculation | Labour Welfare Fund (LWF)
- Income Tax (TDS) Calculation | Bonus Act Compliance
- Minimum Wages Compliance | Overtime Calculation as per Labour Laws
- Payment of Wages Compliance | 0Payroll Compliance Review
8. Payroll Reports
Preparation of management and statutory payroll reports.
Reports Include:
- Salary Register | Payroll Summary | Department-wise Salary Report
- Cost Centre-wise Payroll Report | Employee-wise Salary Report
- Bank Transfer Statement | Paysheet | Overtime Report | Leave Report
- LOP Report | Statutory Deduction Report | Increment Report
- Reimbursement Report | Payroll Variance Report
9. Payslip Generation
Preparation and distribution of salary slips.
Features:
- Monthly Payslip Generation | Digital Payslips (PDF)
- Password-Protected Payslips | Email Distribution
- HRMS Upload | Payslip Reissue on Request
10. Bank Salary Processing Support
Supporting salary disbursement through banking channels.
Services:
- Bank Transfer File Preparation | NEFT/RTGS Salary Statement
- Bank Advice Letter | Salary Credit Verification
- Salary Transfer Reports | Payment Confirmation Support
11. Full & Final Settlement (F&F)
Payroll processing for employees leaving the organization.
Includes:
- Final Salary Calculation | Notice Period Recovery/Payment
- Leave Encashment | Bonus & Incentive Settlement
- Expense Reimbursements | Recovery of Company Dues
- Gratuity Calculation (where applicable)
- Final Settlement Statement | Payslip for Final Settlement
12. Annual Payroll Activities
Year-end payroll administration and reporting.
Services:
- Annual Salary Review Support | Increment Processing
- Bonus Processing | Form 16 Data Preparation
- Tax Projection Support | Investment Declaration Processing
- Investment Proof Verification | Payroll Reconciliation
- Year-End Payroll Reports
13. Payroll Audit & Verification
Ensuring payroll accuracy through regular reviews.
Activities:
- Payroll Accuracy Check | Salary Verification
- Attendance Audit | Deduction Verification
- Compliance Verification | Payroll Process Audit
- Payroll Reconciliation | Error Correction & Validation
14. Payroll Management Information System (MIS)
Providing payroll analytics for informed decision-making.
MIS Reports:
- Headcount Report | Salary Cost Analysis | Department-wise Payroll Cost
- Overtime Cost Analysis | Attrition Cost Report
- Payroll Dashboard | Monthly Payroll Comparison
- Variance Analysis | Compliance Status Report
15. Payroll Support & Employee Assistance
Handling employee payroll-related queries and requests.
Services:
- Salary Query Resolution | Payslip Assistance
- Income Tax Clarifications | Salary Certificate Issuance
- Employment Certificate Support | Bank Loan Salary Verification Letters
- Payroll Helpdesk Support
POSH POLICY
POSH Policy – Prevention of Sexual Harassment at Workplace
POSH means Prevention of Sexual Harassment at the workplace. In India, workplace sexual harassment is governed primarily by the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013, commonly called the POSH Act.
For your HR & Compliance consultancy, POSH should ideally be handled as a complete annual compliance package:
POSH Policy + IC Constitution + IC Appointment Order + Employee Awareness Training + IC Training + Complaint Register + Annual Report + Display Notice + Periodic Compliance Review
- What is Sexual Harassment | Internal Committee (IC) | Confidentiality | Employer's Responsibilities | POSH Awareness Training| Annual Report | committee automatically covers every location.
- What is Sexual Harassment | Internal Committee (IC) | Confidentiality | Employer's Responsibilities | POSH Awareness Training| Annual Report |