Welcome to One step towards HRD World

Why Choose KLP Corporate Services ?

20+ Years of HR & Labour Law Expertise.
End-to-End HR Outsourcing Solutions.
Customized HR Processes for Every Industry .
Strong Statutory Compliance Support (EPF, ESIC, PT, LWF & Labour Laws) .
Cost-Effective HR Solutions for Startups, SMEs & Large Enterprises.
Confidential, Professional & Timely Service Delivery.
Dedicated HR Experts and Ongoing Advisory Support.

HR Policy Development & Employee Handbook

KLP Offers end-to-end Human Resource Management solutions that help organizations build a compliant, efficient, and employee-focused workplace.

Our HR services are designed for Start-ups, MSMEs, Manufacturing Industries, IT Companies, Educational Institutions, Healthcare, Retail, Hospitality, Construction, and Service Organizations.

HR Documentation & Employee Lifecycle Management

KLP provides comprehensive HR Documentation and Employee Lifecycle Management services to ensure every stage of an employee's journey—from recruitment documentation to separation—is managed professionally, consistently and in compliance with applicable labour laws and organizational policies.

Payroll Processing & Salary Administration

KLP provides accurate, confidential, and fully compliant payroll processing services for organizations of all sizes. Our payroll solutions ensure employees are paid correctly and on time while meeting all statutory obligations under applicable labour laws and tax regulations.

What is Statutory Compliance in HR?

What is Statutory Compliance in HR?

A pre-defined legal framework according to which an organization has to function is called statutory compliance. Statutory compliance in an organization is mandatory as it ensures fair treatment of employees, In adherence to the various central and state labour laws.

It also helps maintain clarity of rules and regulations to fall back on, saving the organization from legal actions and penalties, and creating a safe and trustworthy work environment. To manage the demanding regulatory environment, companies must be well-versed and take notice of all rules and regulations of labour laws.

To ensure timely and efficient statutory compliance in your organization, the following aspects must be in place:

Unrestricted access to local and regional expertise
Expert support during all audits and inspections
Following ethical practices
Knowledge of timelines for adherence to the many laws and regulations
Updated documents and data in a centralized location, and which are readily available.

As you can imagine, this takes a lot of effort and investment in terms of money from the employer and manpower from the workers. Not every organization can afford to or even want to spend so many resources for statutory compliance. Nonetheless, it is vital for a business to be compliant to all the laws of the land.

What are the Benefits of Outsourcing HR Compliance Services?

Our clients benefit from outsourcing HR statutory compliance management in many ways.

Sound corporate governance
An increase in focus on strategic business areas
A reduction in the labour overheads
Timely compliance and adherence to all laws
Avoidance of all litigation and associated costs
Complete and accurate maintenance of all records

HR Solutions for Small Businesses

Ensuring Legal Excellence, Every Step of the Way

The landscape of labour laws is constantly evolving, and it takes special agility to keep abreast of all the latest developments and ensure statutory and HR compliance. At Klp, we offer HR compliance services for companies to stay up to date with the legal framework.

It is imperative to ensure compliance with all legal and statutory norms for businesses, to operate successfully in India. This often involves significant investment of company resources, time, and continuous monitoring to be in the know of all the changes that are happening, in order to be compliant and avoid penalties.

With the government regularly changing the laws pertaining to employees and employment, it becomes a challenge for small and mid-sized companies to ensure compliance with the legal framework. What these organizations need is reliable HR compliance services from a company that is experienced in the industry

Our Scope of Work

KLP Consulting provides statutory compliance services in HR across India, taking into considering the labour laws that are applicable to your factory or establishment as per the laws of the state government.

Compliance services in HR | Audit of labour law compliance
License application/amendment/renewal | Maintenance of statutory registers, records, notices and returns. | Liaison with Factories, Labour, ESI & PF Authorities
Remittance of statutory payments | Continuous monitoring of contractor compliances | Nominations under different legislations
Exemptions under labour legislations | Benefits under labour legislations
Accident coordination activities | Workmen Compensation Policy

When a client engages with us, we conduct a one-time audit before the assignment to assess the status of statutory compliance within the organizations, according to the Central and the State Acts. Then we work towards preparing a detailed audit report which we submit to the client.

This audit will reveal all the strong and weak areas in terms of compliance and lay out a clear plan on how to move forward with statutory and HR compliance in the organization. Based on the audit findings and consultation with the client.

We then proceed with other activities to make sure that the business is hundred percent compliant with all statutes and labour laws.

No matter what the size of your organization is - small, medium, or large - KLP Consulting provides for the growing challenge of complying with the rapidly evolving and highly complex requirements of statutory compliance.

Maximize Your Business Potential with HRD Services

hrd Strategy

1. HR Policy Development

We develop and implement customized HR policies aligned with company objectives and applicable labour laws.

Scope :

HR Policy Manual | Employee Handbook | Leave Policy
Attendance Policy | Work From Home Policy | Hybrid Working Policy | Dress Code Policy | Code of Conduct | Anti-Harassment Policy | POSH Policy | Data Privacy & Confidentiality Policy | IT Usage Policy | Travel & Expense Policy | Disciplinary Policy | Grievance Redressal Policy | Separation Policy

2. HR Documentation

Preparation and maintenance of complete employee documentation.

Documents Covered :

Offer Letter | Appointment Letter | Employment Agreement
NDA (Non-Disclosure Agreement) | Confidentiality Agreement
Joining Forms | Employee Information Form | Background Verification Forms | Probation Letter | Confirmation Letter | Promotion Letter
Salary Revision Letter | Transfer Letter | Warning Letter | Appreciation Letter
Experience Letter | Relieving Letter | Exit Documents | Full & Final Settlement Documents

3. Employee Lifecycle Management

Managing employees from joining to exit.

Services

Employee Onboarding | Induction Program | Employee Personal File | Employee Database | HRMS Record Management | Probation Tracking | Confirmation Process | Promotions | Transfers | Resignations | Exit Interviews | Full & Final Settlement | Offboarding

4. Payroll Management

Complete payroll processing with statutory compliance.

Services

Monthly Payroll Processing | Salary Computation | Payslip Generation | Salary Register | Bank Transfer Statement | Attendance Integration | Overtime Calculation | Incentive Processing | Bonus Processing | Arrears | Reimbursements | Leave Encashment | Final Settlement Payroll | Payroll MIS Reports

5. Attendance & Leave Management

Efficient attendance and leave administration.

Coverage

Attendance Monitoring | Biometric Integration | Shift Planning
Weekly Off Management | Holiday Calendar | Leave Policy | Leave Balance
Leave Approval Process | Comp-Off Management | Late Coming Reports
Absentee Reports | Overtime Reports

6. Performance Management System (PMS)

Performance management framework for employee growth.

Includes

KPI Development | KRA Development | Goal Setting | Performance Review
Mid-Year Review | Annual Appraisal | Promotion Recommendations
Increment Matrix | Performance Improvement Plan (PIP)

7. HR Compliance

Ensuring adherence to labour laws and statutory requirements.

Coverage

Employee Documentation Audit | Labour Law Compliance | Shops & Establishments Compliance | Factory Compliance Support | Contract Labour Compliance Support | Minimum Wage Compliance | Working Hours Compliance | Leave Compliance | Standing Orders Guidance | Statutory Registers
Labour Inspection Support

8. Statutory Compliance Support

Complete statutory support for employers.

Services

EPF Administration | ESIC Administration | Professional Tax (PT)
Labour Welfare Fund (LWF) | TDS Payroll Support | Employee Registration
Monthly Returns | Annual Returns | Compliance Calendar
Government Notices Assistance

9. Recruitment Support (Optional / Separate Commercial Engagement)

Recruitment services are not included in the standard HR services package and are provided only under a separate agreement.

10. Employee Engagement

Creating a positive workplace culture.

Activities

Birthday Celebrations | Festival Celebrations | Employee Recognition | Reward Programs | Annual Day Support | Sports Activities | Wellness Programs | Team Building Activities | Employee Satisfaction Survey

11. HR Audit

Comprehensive HR system review.

Audit Areas

HR Documentation | Personnel Files | Payroll Audit | Attendance Audit
Leave Audit | Compliance Audit | Policy Audit | HR Process Audit
Statutory Audit Support

12. HR Advisory & Consulting

Professional HR guidance for business leaders.

Services

HR Strategy | Organization Design | HR Process Improvement
Workforce Planning | Succession Planning | Compensation Benchmarking
HR Risk Assessment | Employee Relations | Labour Law Advisory
HR Best Practices

13. Job Descriptions & Organization Structure

Building a clear organizational framework.

Includes

Organization Chart | Department Structure | Reporting Matrix
Job Descriptions (JD) | Roles & Responsibilities | Competency Mapping
Authority Matrix

14. Training & Development

Supporting employee capability development.

Services

Training Needs Analysis (TNA) | Induction Programs
HR Policy Orientation | Soft Skills Training
Leadership Development | Compliance Awareness
Performance Coaching | Employee Development Plans

15. HR MIS & Reports

Data-driven HR reporting for management.

Reports

Headcount Report | Attrition Report Attendance Report | Leave Report
Payroll Report | Overtime Report | Salary Cost Analysis | HR Dashboard
Compliance Status Report | Employee Turnover Report

16. Industrial Relations (IR)

Maintaining harmonious employer–employee relations.

Services

Employee Grievance Handling | Disciplinary Process Guidance
Domestic Enquiry Coordination | Show Cause & Charge Sheet Drafting
Warning & Counseling Documentation | Labour Dispute Support
Union Interaction Support | Conciliation & Labour Department Assistance

17. HR Forms & Templates

Standardized HR documentation.

Joining Kit | Employee Master Form | Leave Application | Attendance Formats | Exit Clearance Form Asset Handover Form | Appraisal Forms | Warning Letter Templates | HR Checklists | Induction Checklists | Employee File Checklists

HR Documentation & Employee Lifecycle Management

1. Employee Pre-Joining Documentation

Preparation of all documents required before an employee joins the organization.

Services Include:

Job Requisition Format | Manpower Approval Form | Candidate Information Form
Interview Assessment Form | Salary Fitment Sheet
Reference Check Format | Document Verification Checklist
Offer Approval Form | Offer Letter | Employment Agreement
Non-Disclosure Agreement (NDA) | Confidentiality Agreement
Code of Conduct Acceptance | Appointment Letter Drafting

2. Employee Onboarding

A structured onboarding process to ensure smooth integration into the organization.

Services Include:

Employee Joining Formalities | Joining Report | Employee Information Form
Personal Data Sheet | Family Information Form
Emergency Contact Details | Nominee Declaration
Bank Account Collection | Aadhaar, PAN & Address Verification
Educational Certificate Verification | Previous Employment Verification
Passport Size Photograph Collection | Employee ID Creation
Email ID Request | Biometric Registration
HRMS Registration | Employee File Creation
Welcome Kit Preparation | Joining Checklist
Induction Schedule | Department Handover Coordination

3. Employee Personnel File Management

Maintaining complete employee records throughout employment.

Physical & Digital Records:

Personal Information | Educational Certificates | Experience Certificates | Identity Proof | Address Proof | Bank Details
Nomination Forms | Statutory Registration Forms
Employment Agreements | Salary Revision Letters
Promotion Letters | Transfer Orders | Training Records | Warning Letters
Performance Reviews | Leave Records | Attendance Records | Exit Documents

4. Probation Management

Tracking employee performance during the probation period.

Services Include:

Probation Tracking | Confirmation Due Date Monitoring
Manager Feedback Collection | Performance Review
Probation Extension Letter | Confirmation Letter
Confirmation Checklist

5. Employee Confirmation Process

Ensuring successful transition from probation to confirmed employment.

Activities:

Performance Evaluation | Department Head Approval
HR Recommendation | Confirmation Letter
Salary Revision (if applicable) | HRMS Update
Personnel File Update

6. Employee Database Management

Maintaining accurate employee information.

Database Includes:

Employee Master | Personal Details | Department Details | Designation
Reporting Manager | Salary Details | Bank Details | Statutory Numbers
Leave Balance | Attendance Records | Promotion History | Transfer History
Training Records

7. Employee Movement Management

Managing all employment changes.

Services:

Promotion | Demotion | Department Transfer | Inter-State Transfer
Location Change | Reporting Manager Change | Salary Revision
Grade Change | Designation Change

Documents:

Promotion Letter | Salary Revision Letter | Transfer Letter
Change in Reporting Letter | Increment Letter

8. Employee Communication

Preparation of HR communications.

Documents:

Circulars | Internal Announcements | HR Policies | Holiday Notifications
Leave Notifications | Promotion Announcements
Birthday Wishes | Anniversary Wishes | Appreciation Letters
Reward Certificates

9. Performance Documentation

Maintaining employee performance records.

Includes:

KPI/KRA Forms | Goal Sheets | Self-Appraisal Forms
Manager Appraisal Forms | Performance Review Records
Promotion Recommendations | Performance Improvement Plan (PIP)
Training Recommendations

10. Employee Discipline Documentation

Maintaining disciplinary records professionally.

Documents:

Counseling Record | Verbal Warning Record
Written Warning Letter | Show Cause Notice
Charge Sheet | Domestic Enquiry Documents
Suspension Letter | Explanation Letter
Final Warning Letter

11. Leave & Attendance Documentation

Managing attendance-related records.

Includes:

Attendance Register | Leave Register | Leave Application
Leave Approval | Comp-Off Register | Overtime Register
Shift Allocation | Weekly Off Register | Holiday List

12. Statutory Employee Documentation

Ensuring compliance with statutory requirements.

Documents:

EPF Registration Forms | ESIC Registration
Professional Tax Details | Labour Welfare Fund Records
Nomination Forms | Gratuity Nomination
Employee Insurance Records | Statutory Registers

13. Employee Exit Management

Managing employee separation professionally and compliantly.

Activities:

Resignation Acceptance | Exit Checklist
Knowledge Transfer Plan | Asset Recovery
Clearance Process | Exit Interview | Full & Final Settlement
Experience Letter | Relieving Letter | Service Certificate | Payroll Closure
HRMS Deactivation | Personnel File Closure

14. Full & Final Settlement (F&F)

Preparation and verification of all separation-related payments.

Includes:

Salary Payable | Notice Period Recovery/Payment
Leave Encashment | Bonus/Incentives (if applicable)
Expense Reimbursements | Loan Recovery
Asset Recovery Adjustments | Gratuity (where applicable)
Statutory Deductions | Final Settlement Statement

15. HR Compliance Documentation

Maintaining legally compliant HR records.

Documentation Includes:

Employee Master Register | Appointment Register | Attendance Register | Leave Register | Wage & Salary Register | Overtime Register | Holiday Register | Statutory Registers | Labour Inspection Documents | HR Audit Documentation
Employee Consent Forms

Marketing Strategy

Our experienced marketing team can help you develop a comprehensive marketing strategy that will help you reach your target audience and achieve your business goals.

Payroll Processing & Salary Administration

KLP Corporate Services provides accurate, confidential, and fully compliant payroll processing services for organizations of all sizes. Our payroll solutions ensure employees are paid correctly and on time while meeting all statutory obligations under applicable labour laws and tax regulations.

Human Resources

1. Payroll Setup & Employee Master Creation

Establishing a structured payroll system for new or existing organizations.

Services Include :

Employee Master Database Creation | Salary Structure Design
Cost to Company (CTC) Structure | Earnings & Deduction Configuration
Payroll Calendar Preparation | Pay Grade & Salary Band Setup
Department & Cost Centre Mapping | Employee Code Generation
Bank Master Creation | Payroll Policy Documentation
Leave & Attendance Rules Configuration

2. Monthly Payroll Processing

End-to-end payroll execution for every pay cycle.

Activities:

Collection of Monthly Attendance | Leave & Loss of Pay (LOP) Calculation
Overtime (OT) Calculation | Shift Allowance Processing
Incentive & Commission Processing | Bonus & Ex-Gratia Processing
Reimbursements | Arrear Salary Processing
New Joiner Salary Calculation | Resigned Employee Salary Processing
Salary Hold & Release Management | Final Payroll Verification
Payroll Approval Support

3. Salary Administration

Managing employee compensation accurately throughout the employment lifecycle.

Services Include:

Monthly Salary Calculation | Gross Salary Computation
Net Salary Calculation | Salary Revisions
Annual Increments | Promotions & Grade Changes
Variable Pay Administration | Allowance Management
Salary Advances | Recovery of Loans & Advances
Incentive Administration

4. Payroll Components Management

Administration of salary components based on company policy.

Earnings:

Basic Salary | Dearness Allowance (DA) | House Rent Allowance (HRA)
Conveyance Allowance | Medical Allowance | Special Allowance
Education Allowance | Uniform Allowance | Food Allowance
Telephone/Internet Allowance | Shift Allowance | Attendance Incentive
Performance Incentive | Sales Incentive | Bonus | Ex-Gratia | Leave Encashment | Overtime Wages

Deductions:

EPF | ESIC | Professional Tax (PT) | Income Tax (TDS)
Labour Welfare Fund (LWF) | Salary Advance Recovery
Loan Recovery | Notice Period Recovery | Canteen Recovery
Transport Recovery | Insurance Premium Recovery | Other Authorized Deductions

5. Attendance Integration

Integrating attendance with payroll for accurate salary processing.

Includes

Biometric Attendance Import | Manual Attendance Verification
Shift Attendance | Weekly Off Management
Holiday Management | Leave Adjustment
Comp-Off Processing | Late Coming Calculation
Early Departure Calculation | Overtime Verification
Absenteeism Reports

6. Leave Salary Administration

Managing paid leave and leave-related salary calculations.

Services:

Earned Leave (EL) | Casual Leave (CL) | Sick Leave (SL) | Maternity Leave
Paternity Leave | Compensatory Off | Leave Without Pay (LWP) | Leave Encashment | Leave Balance Reports

7. Statutory Payroll Compliance

Ensuring payroll complies with all applicable statutory requirements.

Compliance Support:

EPF Contribution Calculation | ESIC Contribution Calculation
Professional Tax Calculation | Labour Welfare Fund (LWF)
Income Tax (TDS) Calculation | Bonus Act Compliance
Minimum Wages Compliance | Overtime Calculation as per Labour Laws
Payment of Wages Compliance | 0Payroll Compliance Review

8. Payroll Reports

Preparation of management and statutory payroll reports.

Reports Include:

Salary Register | Payroll Summary | Department-wise Salary Report
Cost Centre-wise Payroll Report | Employee-wise Salary Report
Bank Transfer Statement | Paysheet | Overtime Report | Leave Report
LOP Report | Statutory Deduction Report | Increment Report
Reimbursement Report | Payroll Variance Report

9. Payslip Generation

Preparation and distribution of salary slips.

Features:

Monthly Payslip Generation | Digital Payslips (PDF)
Password-Protected Payslips | Email Distribution
HRMS Upload | Payslip Reissue on Request

10. Bank Salary Processing Support

Supporting salary disbursement through banking channels.

Services:

Bank Transfer File Preparation | NEFT/RTGS Salary Statement
Bank Advice Letter | Salary Credit Verification
Salary Transfer Reports | Payment Confirmation Support

11. Full & Final Settlement (F&F)

Payroll processing for employees leaving the organization.

Includes:

Final Salary Calculation | Notice Period Recovery/Payment
Leave Encashment | Bonus & Incentive Settlement
Expense Reimbursements | Recovery of Company Dues
Gratuity Calculation (where applicable)
Final Settlement Statement | Payslip for Final Settlement

12. Annual Payroll Activities

Year-end payroll administration and reporting.

Services:

Annual Salary Review Support | Increment Processing
Bonus Processing | Form 16 Data Preparation
Tax Projection Support | Investment Declaration Processing
Investment Proof Verification | Payroll Reconciliation
Year-End Payroll Reports

13. Payroll Audit & Verification

Ensuring payroll accuracy through regular reviews.

Activities:

Payroll Accuracy Check | Salary Verification
Attendance Audit | Deduction Verification
Compliance Verification | Payroll Process Audit
Payroll Reconciliation | Error Correction & Validation

14. Payroll Management Information System (MIS)

Providing payroll analytics for informed decision-making.

MIS Reports:

Headcount Report | Salary Cost Analysis | Department-wise Payroll Cost
Overtime Cost Analysis | Attrition Cost Report
Payroll Dashboard | Monthly Payroll Comparison
Variance Analysis | Compliance Status Report

15. Payroll Support & Employee Assistance

Handling employee payroll-related queries and requests.

Services:

Salary Query Resolution | Payslip Assistance
Income Tax Clarifications | Salary Certificate Issuance
Employment Certificate Support | Bank Loan Salary Verification Letters
Payroll Helpdesk Support

POSH POLICY

POSH Policy – Prevention of Sexual Harassment at Workplace

POSH means Prevention of Sexual Harassment at the workplace. In India, workplace sexual harassment is governed primarily by the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013, commonly called the POSH Act.

For your HR & Compliance consultancy, POSH should ideally be handled as a complete annual compliance package:

POSH Policy + IC Constitution + IC Appointment Order + Employee Awareness Training + IC Training + Complaint Register + Annual Report + Display Notice + Periodic Compliance Review